Odstock Parish Council

Dear Councillor,
You are hereby summonsed to attend the annual meeting of Odstock Parish Council to be held after the Annual Parish meeting starting at 7:00pm on Monday, 14 May 2018 in the Nunton Field Pavilion.

Yours faithfully, R P Parsons - Parish Clerk - Tel: 01794 341405 - www.sp5.org/odstock/opc/

Prior to the commencement of the Annual PC meeting, the Annual Parish Meeting will be held.

A Parish Meeting may, by law, discuss all parish affairs and pass resolutions about them.

                 AGENDA published on 10 May

1: Election of a) Chairman and b) Vice-Chairman. c) Declarations of acceptance of office.

2: To receive and consider acceptance of apologies for absence. 

3: To consider and approve OPC’s policy for the co-option of a candidate to the Office of Odstock Parish Councillor.

4: To receive any Declarations of a) Personal Interest, or b) Personal and Prejudicial Interest.

5: To confirm procedures for delegating Odstock PC’s statutory functions. LGA 72 s.101 refers.

6: Meeting Dates: 2 July, 10 September, 10 December, 11 February 2019 and 13 May for the Annual meetings.

7: To consider and approve Minutes of the Ordinary Council meeting held on 5 March 2018.

8: Community Initiatives: a) To receive a report from the Radnor Hall Committee. 
     b) Parish/Community Plan: To receive a report concerning the Neighbourhood Plan and the way forward.  
     c) Annual ONB Village Fete: The Traditional Summer Village Fete takes place on Saturday, 14 July.

9: Nunton Field: To consider matters as follows: a) A Management Sub-Committee report to include:
     b) Pavilion Maintenance. c) To consider the current state of the Play Area and necessary maintenance. 

10: Transport, Roads and Footpaths: a) Wiltshire Council: Parish Steward/Parish Coordinator’s report.
     b) CATG Projects: Next Meeting on 13 June at Bourne Hill c) Community Speed Watch report.
     d) Wooden Bus Shelters:To receive and consider a plan, with quotes, for their refurbishment. 

11: Planning: The schedule of planning applications dated 8 May – No new applications. sp5.org/plan 	

12: Reports & Correspondence: a) Wiltshire Council. b) Local Area Board meetings: 3-May & 12-July.
     c) Police. d) WALC. e) Local Agenda 21. f) Community First. g) Cranbourne Chase & WWD AONB.

13: Finance: a) To consider the renewal of the PC's Insurance Policy with Zurich Municipal for £531.83p. 
     b) To confirm membership of the Wiltshire Association of Local Councils for 2018/19 at £177.18p.
     c) To approve the continued operation of OPC’s bank accounts with Lloyds Bank plc.
     d) To review and agree a budget for 2018/2019 including a Chairman's allowance of £100.
     e) To approve the accounts for y/e 31 March 2018 and identifying earmarked funds for specific projects.
     f) To confirm and authorise for payment a schedule of accounts dated 14 May.

14: a) AOB – for information only. b) To confirm 2 July as the date of the next Ordinary OPC meeting. 

15: To consider a resolution to exclude members of the Public and Press – LGA 72 s.12A refers.  

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This Meeting of ODSTOCK PARISH COUNCIL is on

MONDAY, 14 MAY 2018

ALL ARE WELCOME TO ATTEND