Odstock Parish Council

Dear Councillor,
You are hereby summonsed to attend the annual meeting of Odstock Parish Council to be held after the Annual Parish meeting starting at 7:00pm on Thursday, 9 May 2013 in The Barker Room, Nunton.

Yours faithfully, R P Parsons - Parish Clerk - Tel: 01794 341405 - www.sp5.org/odstock/opc/

Prior to the commencement of the Annual PC meeting, the Annual Parish Meeting will be held.

A Parish Meeting may, by law, discuss all parish affairs and pass resolutions about them.

                 AGENDA published on 5 May

1: Election of a) Chairman and b) Vice-Chairman. c) Declarations of acceptance of office.

2: To receive and consider acceptance of apologies for absence. 

3: To consider and select two candidates for co-option to the Office of Odstock Parish Councillor.

4: To receive any Declarations of a) Personal Interest, or b) Personal and Prejudicial Interest.

5: To confirm procedures for delegating Odstock PC’s statutory functions. LGA 72 s.101 refers.

6: Meeting Dates: 5 September, 5 December, 6 February 2014 and 8 May for the Annual meetings.

7: To approve Minutes of the Ordinary Council meetings held on 6 December 2012 and 7 February 2013.

8: Nunton Field: To consider matters as follows: a) A Management Sub-Committee report to include:
     b) Grass Cutting contract for 2013-14. c) Pavilion conditions of use. d) Play Area Safety Inspection. 
	
9: Community Initiatives: a) To receive a report from the Radnor Hall Committee. 
     b) Odstock Recreation Field – Progress report on the proposed Play Area. 
     c) Jubilee Gardens – To review progress with the riverbank maintenance project.

10: Transport, Roads and Footpaths: a) Wiltshire Council’s Parish Steward/Parish Co-ordinator’s report.
     b) To discuss the setting up of Community Speedwatch. c) Community Area Transport Group Projects.
     d) To review progress with footpath kissing gates and consider the production of a Parish Footpath Guide. 

11: Planning: To review the schedule of planning applications dated 3 May.

12: Reports & Correspondence: a) Wiltshire Council. b) Local Area Board. c) Police. d) WALC. 
     e) Local Agenda 21. f) Community First. g) Cranbourne Chase & West Wilts Downs AONB Forum.

13: Finance: a) To consider the renewal of the PC's Insurance Policy with Zurich Municipal for £447.18p. 
     b) To confirm membership of the Wiltshire Association of Local Councils for 2013/14 at £194.84p.
     c) To review and agree a budget for 2013/2014 including a Chairman's allowance of £100.
     d) To approve the accounts for y/e 31 March 2013 and the governance statements in the Annual Return.
     e) To confirm and authorise for payment a schedule of accounts dated 9 May.

14: a) AOB – for information only. b) To confirm 5 September as the date of the next Ordinary OPC meeting. 

*********************************************

This Meeting of ODSTOCK PARISH COUNCIL is on

THURSDAY, 9 MAY 2013

ALL ARE WELCOME TO ATTEND